At Cloud Sultans, our mission is to help small and large businesses to better collaborate and achieve high productivity with their teams by maximizing the power of Google Workspace (formerly GSuite).
Are you looking to become a Google Workspace super admin? This role is not only the highest level of administrative access in Google Workspace, but it also allows you to create custom roles and assign specific privileges depending on the needs of your business. In this article, we’ll explore the different administrator roles, how to access the admin panel, how to assign admin roles to other existing users, and most importantly, how to create a super admin user without a Google Workspace license by adding what is called Google Cloud identity to your subscription. So let’s jump right in!
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Step 1: Access the Google Admin Center
To create a super admin user, you need to access the Google Admin Center within your Google account. Click on the nine little dots on the upper right corner of the screen, and if you have the admin role assigned to your account, you will be able to find the admin icon. Click on it to enter the Admin Center.
Step 2: Assign the Admin Role to an Existing User
To assign the admin role to an existing user, go to the User section and click on Manage. Here, you will find all the users that are within your Google Workspace account. Select the user you want to assign the admin role to, and information about this user will be displayed.
Scroll down to find the Admin Roles and Privileges section. If this user doesn’t have any admin roles at the moment, click on Assigned Roles. You will find the predefined admin roles, including the super admin role, group admins, group reader, group editor, user management, admin, help desk service admin, and mobile admin.
Google provides detailed information about the privileges that are available for all the admin roles in this Google article. Click on the link to see the description for every type of administrator. To assign the super admin role to this user, click on it, and the admin role will be assigned.
Scroll down and click on Save. From this moment, this user will be able to find the admin icon within his apps by clicking on the upper right corner within his account.
Step 3: Create a New User and Assign the Admin Role
If you want to create a new user and assign the admin role without a license, you need to add a service to your Google subscription called Cloud Identity. Click on Billing, then click on Get More Services, and then click on Cloud Identity.
If you haven’t purchased the services yet, which are free, you will be able to add it to your account. Click on Cloud Identity, then click on Get Starter Cloud Identity free, and then click on Get Started again. Review your payment plan, which is a free plan, and then click on Checkout.
By clicking on Subscription, you will find the service listed under your subscription Cloud Identity free. Click on Home, and then click on Manage Users. Click on Add New User, enter the information for the user, and click on Add New User. The new user has been created, and the Cloud Identity license has been automatically assigned to the user.
Click on the user, scroll down, and click here to review the license. The Cloud Identity free license is assigned to the user, but not the Google Workspace license. Scroll down and click on Assigned Roles under the Admin Roles and Privileges section. Assign the admin role to the user, and click on Save.
Step 4: Manage Admin Roles
Once you have assigned admin roles to users, you can manage them by going to the Admin Roles section in the Google Admin Center. You can see all the admin roles that have been assigned to users, and you can change or remove them as needed. You can also create custom roles with specific privileges depending on the needs of the business.
Step 6: Creating Custom Roles
Google Workspace provides predefined sets of roles that are ready to be assigned. However, the super admin user can create custom roles and assign specific privileges depending on the need of the business. This allows you to have more control over your Google Workspace account and improve your security.
Step 7: Managing Administrative Tasks
The super admin user has the highest level of administrative access and can create other super admin users. They can make changes to your subscription purchase, additional licenses, create and delete users, reset passwords, create and change group settings, manage spam filters, modify permissions to access the apps, and many other administrative tasks.
In conclusion, creating a super admin user in Google Workspace is essential for managing your organization’s user accounts and settings. With the ability to assign and customize admin roles, you can ensure that the right people have access to the right privileges. And with the simple steps outlined in this video, you can easily create a super admin user without a Google Workspace license. So why wait? Go ahead and empower your team with the right tools today! After all, as the old saying goes, “with great power comes great responsibility”.
Any questions, comments, or reactions about our article, we’re happy to hear that in the comment section below. We always love diving into healthy discussions.
If you also feel that you haven’t been using Google Workspace at its best, reach us at (Cloud Sultans : contact@cloudsultans.com). We offer free consultation or system audit to find you the best possible solution.
