At Cloud Sultans, our mission is to help small and large businesses to better collaborate and achieve high productivity with their teams by maximising the power of Google Workspace (formerly GSuite).
Google Workspace is a powerful suite of business applications and collaboration tools that can be used to manage businesses and complete most of the day-to-day office tasks like emails, meetings, spreadsheets, and more. While Gmail is the most popular app in the suite, there are many other useful applications available that may not be widely known.
This article will provide an overview of all the Google Workspace apps that are available, including a brief description of each app’s main features.
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Gmail:
Gmail is one of the most popular cloud based email clients in the world. It allows you to receive and respond to emails, and you can even use your own domain name with Google Workspace. Gmail comes with many features such as message categorization, different inbox types, smart compose filters, and much more. It also integrates with other apps in the suite such as Google Chat and Meet, making it easier to communicate with colleagues.
Meet:
Meet is a video conferencing app that lets you have video calls with your colleagues and clients. You can start meetings right away or schedule them for later using Google Calendar. Meet comes with many useful features like screen sharing, live captions, visual effects to remove or change your background, breakout rooms, and meeting recording.
Google Chat :
Google Chat is a messaging collaboration tool that lets you chat with other people in your organization or any person with a google account. You can create group chats and even a more advanced version called Spaces. You can access the chat from Gmail or open it in its own window. You can share files from Google Drive, create Google Meet meetings, send calendar invites, and also use emojis, gifs, and send pictures.
Google Calendar :
Google Calendar is an app that you can use to schedule events. You can have multiple calendars and choose which ones to share with your colleagues or your entire organization. You can also add a Google Meet meeting to create an event.
Some features include the ability to customize notifications, set up your working hours and location, and block off time so coworkers know when you are unavailable. You can also book ressource from your company like meeting rooms, cars, projectors or any ressources added by the administrator of your Google Workspace account.
Google Drive:
Google Drive is a cloud storage solution where you can store, access, and share your files. You can create folders and subfolders to keep everything organized, as well as create shared drives that are great for working with your team. You can also share files with people who are not part of your organization by generating a public link.
In Google Drive, you will find all your doc, sheet, and slide files that you create, as well as the ones that are shared with you. Drive allows you to work in a synchronized way with all your team by co editing any document at the same time. You can forget all your problems with versioning. Everybody now work on the same document, anytime, anywhere in a secured manner.
Google Docs:
Google Docs is a word editor that you can use to create and edit text documents. Multiple people can work on the same document in real-time, so you can see what others are writing or editing. There are a lot of features included, and it can do just as much as Microsoft Word and even better.
Google Sheets :
Google Sheets is a powerful spreadsheet application that replaces Excel. It has the same functionality as Google Docs regarding collaboration. You can also add extensions that will improve the functionality of sheets or create macros with Google Apps Script Of course it’s all cloud based so bye bye corrupted Excel files.
Google Slides :
Google Slides is a presentation tool similar to PowerPoint. You can collaborate with your team in real-time. It integrates really well with Google Meet, so you can share your presentation during your meetings straight from the browser.
Google Forms:
Google Forms lets you create forms or surveys and share them with your organization or externally. Once you get responses, you can review them with intuitive graphs that are created for you automatically, and all the responses will be placed in a Google sheet. When creating your form, you have a lot of different types of questions to choose from, add titles, add images and videos, and even use logic to display questions based on previous responses.
Google Sites :
Google Sites is a website builder that allows you to create and publish websites with ease. It comes with pre-built templates and drag-and-drop tools that make it easy to create a professional-looking website without any coding skills. You can also collaborate with your team members and share your website with your organization or the public.
Google Keep :
Google Keep is a note-taking app that allows users to create and organize notes, add images, make to-do lists, and even draw notes. Users can also add reminders to their notes, which will show up in Google Calendar.
Script d’application Google :
Google App Script is a low-code development platform that allows users to create scripts to automate and enhance the functionality of various Google Workspace apps. For example, if there’s an action that’s not available in Gmail, users can create a script to perform it and execute it either from the app or from a custom menu.
Google Currents :
Google Currents is a facebook like communication tool that helps teams stay informed and engaged. Users can create customized streams of news and information, share posts, and discuss topics with colleagues.
Google Tasks :
Google Tasks is a simple to-do list that lets you keep track of your tasks and deadlines. It allows you to create and manage multiple task lists, add due dates and notes, and prioritize tasks. You can also access your tasks from your Gmail, Google Calendar, or Google Keep, making it easy to stay on top of your tasks. And even position triggers a reminder every time you pass by the supermarket or speech to text any vocal note on the fly.
Google Vault :
Google Vault is an add-on that provides eDiscovery and archiving capabilities for Google Workspace. It allows administrators to search and export emails, chats, and files across various Google apps, and set retention policies to manage data according to regulatory and legal requirements.
In summary, Google Workspace provides a suite of powerful tools for businesses to improve their productivity and collaboration. From email and messaging to document creation and website building, there are many different tools to choose from, depending on your needs. By leveraging these tools, businesses can streamline their workflows and achieve more in less time.
Any questions, comments, or reactions about our article, we’re happy to hear that in the comment section below. We always love diving into healthy discussions.
If you also feel that you haven’t been using Google Workspace at its best, reach us at (Cloud Sultans : contact@cloudsultans.com). We offer free consultation or system audit to find you the best possible solution.
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